Miscellaneous Inventory Fields

Program #: 1764

Module: System Administration

Overview

Use Miscellaneous Inventory Fields (program #1764) to define certain menus available throughout the purchasing and inventory programs in SBN. When the program opens, the window displays the indexes and default descriptions. Zoom into the sublevel to add to or view details of each index.

Note: Although a new button appears on this window, only IBS can add indexes. You can change the description of the index, but this does not change the functionality of the menu or the field label in the program where it appears.

To access this program, select Miscellaneous Inventory Fields (program #1764) from the main menu of SBN.

The Miscellaneous Inventory Fields Window

The following graphic shows Miscellaneous Inventory Fields as the program opens. The upper pane displays previously defined miscellaneous inventory fields.

Field/Column Descriptions

The following table describes the fields and columns used in the main window of Miscellaneous Inventory Fields.

Field/Column	Description
Abbr	Index number.
Description	Description of the menu.

Index Descriptions

The following table describes each index and lists the program in which the menu appears.

Index No.	Index Name	Description
1	Carriers	Used to define companies that deliver purchases. This menu appears in l Purchasing (program #571) l Vendor Master (program #1758)
2	PO Type	Used to define purchase order types. This menu appears in l Purchasing (program #571) l Vendor Master (program #1758)
3	PO Status (Obsolete)	No longer used in SBN.
4	FOB	Used to define where ownership of the purchase order receipts changes. This menu appears in l Purchasing (program #571) l Vendor Master (program #1758)
5	Freight Terms	Used to define who is responsible for the freight charges. This menu appears in l Purchasing (program #571) l Vendor Master (program #1758).
6	Vendor Status	Used to define any unique vendor status. This menu appears in Vendor Master (program #1758).
7	Vendor Types	Used to classify vendors, usually by the service they provide. This menu appears in Vendor Master (program #1758).
8	Inventory Groups	Used to subdivide inventory. This menu appears in programs l Items/Inventory Items tab (program #1535) l Systems (program #1883)
9	Units	Used to define the valid units of measure for inventory items. This menu appears in l Items (programs #1535) l Purchasing (program #571)
10	Department	Used when creating a new requisition in Branch Inventory (program #1757) when option ba220 in on. SBN uses this to construct a GL number based on a string defined in option ba221.
11	Internal Transaction Comments	Used to define pre-formatted comments when using the INTN transaction type. This appears in Branch Inventory/ Transactions (program #1757).
15	Vendor Pay Types	Used to define pay types for vendors. This menu appears in the Pay field of the Installer/Vendor list in the WIP tab of Work Orders.

Using Common Functions

See the reference document Common Functions in SBN for more information.

Zooming into the Sublevel

Miscellaneous Inventory Fields contains a sublevel in which you can view the codes for each index or menu.

The Details Tab

The following graphic shows the Details tab for the selected miscellaneous inventory field. The tab displays codes associated with the selected miscellaneous inventory field.

Field/Column Descriptions

The following table describes the fields and columns used in the details tab of the Miscellaneous Inventory Fields program.

Field/Column	Description
Code	Abbreviation that identifies the code for the menu.
Description	Text description of the code.
Code 1	Code to use on exports, if applicable. Note: In Index 15, Vendor Pay Types, the number entered in this field determines the calculations SBN makes in the Work Orders WIP tab.
Code 2	Additional code to use on exports, if applicable.
GL Account No	You may associate a GL account with an inventory transaction. O This field appears only in the sublevel of Index 11, Internal Transaction Comments.

Vendor Pay Type Code 1 Descriptions

In Index 15, Vendor Pay Types, the number entered in the Code 1 field determines the calculations SBN makes in the Work Orders WIP tab. The number entered in the Code 1 field should be unique for each Code entered in Index 15.

The following table describes each of the pay types in Index 15.

Code	Code 1	Description
A (Labor Cash Advance)	6	Labor cash advance pay type. This pay type is client specific for company 156.
D (Displacement Cash Advance)	8	Displacement cash advance pay type. This pay type is client specific for company 156.
K (Mileage)	4	When a user selects this code in the Pay field of the Work Orders WIP tab, SBN enters the Mileage Rate from Standard Labor Rates (program #1795) for the associated Branch and Price List Group of the work order in the Amount field of the WIP tab.
L (Labor)	3	Standard labor cost. When a user selects this code in the Pay field of the Work Orders WIP tab, SBN enters the Labor Rate from Standard Labor Rates (program #1795) for the associated Branch and Price List Group of the work order in the Amount field of the WIP tab.
M (Miscellaneous)	7	Miscellaneous pay type.
N (No Show)	5	When a user selects this code in the Pay field of the Work Orders WIP tab, SBN enters the No Show Rate from Standard Labor Rates (program #1795) for the associated Branch and Price List Group of the work order in the Amount field of the WIP tab.
P (Parts)	9	When a user selects this code in the Pay field of the Work Orders WIP tab, SBN enters the Mileage Rate from Standard Labor Rates (program #1795) for the associated Branch and Price List Group of the work order in the Amount field of the WIP tab. This amount is added to the Labor amount for the work order, and the total appears in the Materials field in the Actual column of the work order Approval tab.

Button Functions

The following table displays the buttons, describes the shortcut keys, actions, and functionality.

Button	Name	Shortcut Key	Action	Description
	Get	ALT+F1	1764/ 1	Get record.
	Change	F2	1764/ 2	Change selected record.
	New	F3	1764/ 3	Create new record.
	Delete	SHIFT+F10	1764/ 4	Delete selected record.
	Undelete	ALT+F10	1764/ 5	Restore deleted record.
	Print	CTRL+F8	1764/ 6	Print selected records.
	Search	F6	1764/ 7	Search for agencies based upon entered parameters.
	Copy	SHIFT+F3	1764/ 999	Copy current record.
	Tear	F7	1764/ 999	Lists details of selected inventory field.
	Previous	F4	1764/ 999	Select last record.
	Next	F5	1764/ 999	Select next record.