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Dashboard

Chart of Accounts

Program #: 1835

Module: Accounting

Overview

Use Chart of Accounts (program #1835) to create and define General Ledger accounts. Menus of GL accounts appear in several programs in the Accounting module of SBN.

To access this program, select Chart of Accounts (program #1835) from the main menu of SBN.

The Chart of Accounts Window

The following graphic shows the Chart of Accounts window after a search.

Field/Column Descriptions

The following table describes the fields and columns used in the Chart of Accounts window.

Field	Description
Search Flags
Purchasing	Select this check box to include GL accounts flagged for Purchasing in a search.
Accounts Payable	Select this check box to include GL accounts flagged for Accounts Payable in a search.
Inventory	Select this check box to include GL accounts flagged for Inventory in a search.
Accounts Receivable	Select this check box to include GL accounts flagged for Accounts Receivable in a search.
Branch Search Mask	Select a branch to include GL accounts for that branch in a search. (This menu originates from program #1530.)
GL Number Search Mask	You may enter a GL account number to search for a specific GL. (This field accepts wildcards.)
Dealer Search Mask	Select a dealer to include GL accounts for that dealer or with no dealer in a search. (This menu originates from program #1537.)
Branch	You may select a branch to associate with the selected GL account. (This menu originates from program #1530.)
GL Account #	Account number of the selected GL.
Description	Text description of the selected GL account.
Dealer ID	You may select a dealer to associate with the selected GL account. (This menu originates from program #1537.)
From Date	Beginning date when the selected GL account is valid.
To Date	Ending date after which the selected GL account is no longer valid.
Account Usage Flags
Purchasing	Select this check box to indicate the selected GL account is used in Purchasing.
Inventory	Select this check box to indicate the selected GL account is used in Inventory.
Accounts Payable	Select this check box to indicate the selected GL account is used in Accounts Payable.
Accounts Receivable	Select this check box to indicate the selected GL account is used in Accounts Receivable.

Searching for GL Accounts

You can search for specific GL accounts by branch, dealer, account number, or by the SBN module the GL is used in.

Use the following steps to search for GL accounts:

1. In upper pane, select your search parameters.

2. Choose Search.

w The search results appear in the middle pane of the window.

3. Choose Clear Search Screen to begin a new search.

Viewing Details of a GL Account

Use the following steps to view GL account details:

1. In the middle pane of the window, select the GL account you want to view.

2. Choose Get Record.

w The GL account details appear in the fields in the lower pane.

Creating a GL Account

Use the following steps to create a new GL account:

1. Choose New Record.

w The fields in the lower pane open for changes.

2. Enter details for the GL account.

3. Choose Save.

Changing a GL Account

Use the following steps to change a GL account:

1. In the middle pane of the window, select the GL account you want to change by double-clicking or choosing Get Record.

w The account details appear in the lower pane.

2. Choose Change Record.

w The fields in the lower pane open for changes.

3. Change account details as necessary.

4. Choose Save.

Deleting a GL Account

Use the following steps to delete a GL account:

1. In the middle pane of the window, select the GL account you want to delete by double-clicking or choosing Get Record.

w The account details appear in the lower pane.

2. Choose Delete Record.

w A confirm dialog box opens: 'Are you sure?'

3. Choose Yes.

w SBN removes the account from the list in the middle pane.

Restoring a Deleted GL Account

Use the following steps to restore deleted GL accounts:

1. Choose Select Record to Undelete.

w The Undelete window appears.

2. In the Undelete window, find the GL account you want to restore and double-click it, or choose ENTER.

w SBN restores the account to the list in the middle pane.

Button Functions

The following table displays the buttons, describes the shortcut keys, actions, and functionality.

Button	Name	Shortcut Key	Action	Description
	Search	shift+f5	1835/ 7	Search for GL accounts.
	Get Record	alt+f1	1835/ 1	View selected GL account details.
	Change Record	f2	1835/ 2	Change details of selected GL account.
	New Record	f3	1835/ 3	Create new GL account.
	Delete Record	shift+f10	1835/ 4	Delete selected GL account.
	Select Record to Undelete	alt+f10	1835/ 5	Select a deleted GL account to restore.
	Print Selected Records	ctrl+f8	1835/ 6	Print displayed GL accounts.
	Clear Search Screen	shift+f1	1835/ 8	Clear search parameters.
	Previous Record	f4		View previous GL account details.
	Next Record	f5		View next GL account details.
	Exit without saving	ESC		Exit without saving changes.
	Save New Record	ENTER		Save existing changes to record.