Innovative247 Service Request Manager

Dashboard

External Invoices

Program #: 1620

Module: System Administration

Overview

Use External Invoices (program #1620) to define ranges of external invoice numbers to use in the Invoice Manager (program #1557). If option bl125 is on, you can create duplicate ranges of external invoice numbers.

To access this program, select External Invoices (program #1620) from the main menu of SBN.

The External Invoices Window

The following graphic shows External Invoices. The upper pane displays previously defined ranges of external invoice numbers.

Note: Option bl151 controls the grouping of invoices in export 11.

Field/Column Descriptions

The following table describes the fields and columns used in External Invoices.

Field/Column	Description
Index	The index number of the range of external invoice numbers. O You can use the index number in the Range field of Calculate Invoices in Invoice Manager (program #1557) to select a range of external invoice numbers.
Dealer ID	ID of the dealer associated with the range of external invoice numbers. O An invoice batch may be associated with only one dealer.
Branch	ID of the branch associated with the external invoice.
One Time	Type an X in this field to define external invoice numbers for one-time fee invoices.
Cycle Fee	Type an X in this field to define external invoice numbers for cycle fee invoices.
Mask	Type your company-defined mask of invoice numbers to use.
Invoice Number	Type the next sequence number to issue. O As you generate invoice batches in the Calculate Invoices window of the Invoice Manager (program #1557), SBN updates this number.
Work Order Type	You may associate an external invoice number with a work order type. (This menu originates from program #1796.) O Select the % wildcard to associate the external invoice number with all work order types.
GL Type	You may associate external invoice numbers with a billing account GL type. (This menu originates from program #1578).

Using Common Functions

See the reference document Common Functions in SBN for more information.

Button Functions

The following table displays the buttons, describes the shortcut keys, actions, and functionality.

Button	Name	Shortcut Key	Action	Description
	Get	ALT+F1	1620/ 1	Get record.
	Change	F2	1620/ 2	Change selected record.
	New	F3	1620/ 3	Create new record.
	Delete	SHIFT+F10	1620/ 4	Delete selected record.
	Print	CTRL+F8	1620/ 6	Print selected records.
	Previous	F4	1620/ 999	Select last record.
	Next	F5	1620/ 999	Select next record.