Invoice Statement Copy
Invoice Statement Copy
Invoice / Statement Copy
Module: Accounting
Overview
Use the Invoice / Statement Copy to print individual invoices or statements for customers.
To access this report, select Invoice / Statement Copy (report #2099) from the main menu of SBN.
The Invoice / Statement Copy Report
This window contains two panes: use the upper pane to define the contents of the report; use the lower pane to define the job output - how, when, and where you want the report printed.
Note: See Report Parameters Pane for information on the fields in the lower pane, which are the same in every report.
Field Descriptions
The following table describes the field used in the upper pane of this report.
Field |
Description |
Period |
|
Date - From (No label) |
You may select a range of dates to limit the report to invoices created within that range. Select the beginning date of the range. O This field defaults to today’s date. |
Time - From (No label) |
You may select a range of time to limit the report to invoices created within that range. Select the beginning time of the range. |
Date
- To |
You may select a range of dates to limit the report to invoices created within that range. Select the ending date of the range. O This field defaults to tomorrow’s date. |
Time
- To |
You may select a range of time to limit the report to invoices created within that range. Select the ending time of the range. |
Account |
You must type the specific account number for which you want to print invoices / statements. |
Running and Viewing a Report
For information on running and viewing a report, see Common Functions in SBN.
Report Example
The following graphic shows an example of the output of the Invoice / Statement Copy.
Column Descriptions
The following table describes the columns used in the output of the report.
Column |
Description |
Alarm
Company Name |
The name of the alarm company associated with the selected account number. |
Period |
The range of dates selected as the Period parameter. |
Billing Address |
Displays a block of information for the billing account: l Name l Street address l City l State l Zip O If the account and installation numbers match, the report displays both the billing and installation addresses. |
Site Address |
Displays a block of information for the installation: l Name l Street address l City l State l Zip O If the account and installation numbers match, the report displays both the billing and installation addresses. |
Customer No |
Account number. |
Amount Due |
Amount due to the alarm company. |
Activity |
|
From Date |
Beginning date of the period for the selected transaction. |
To Date |
Ending date of the period for the selected transaction. |
From Ins |
Installation number associated with the selected transaction. |
Description |
Description of the selected transaction. This column may display: l Text from the Comment field in the work order l Description of the revenue type l Tax location l For rounding purposes |
Amount |
Amount of the selected transaction. O The report rolls multiple cycle fees of the same revenue type and billing cycle period into revenue groupings. |
Balance |
Running balance on the account. |
Remittance Displays company-specific comments and messages. |
|
Dynamic label |
Displays customer-specific comment. |
Amount Paid |
Blank field for payee to complete. |
Check No |
Blank field for payee to complete. |
Amount Due |
Displays the total due to the alarm company. |
Billing
Address |
Displays a block of information for the billing account: l Name l Street address l City l State l Zip |
Make Checks Payable To |
Displays a block of information l The name of the alarm company l The address for the accounts receivable department of the alarm company |
Button Functions
The following table displays the buttons, describes the shortcut keys, actions, and functionality.
Button |
Name |
Shortcut Key |
Action |
Description |
|
Open fields for recurring/template reports |
alt+f1 |
Open fields for recurring/template reports. |
|
|
Exit without saving |
esc |
Exit without saving changes to selected record. |
|
|
Save Existing Record |
enter |
Save changes to selected record. |
Modifications and Updates to Invoice Statement Copy
The following table lists modifications and updates to the Invoice Statement Copy document.
Mod Number |
Date |
Description |
n/a |
8/04/14 |
Images updated. |