Dashboard

Inspections

1832

2089

559

701

Inspections

Module: Account Management

Overview

Use the Inspections tab to:

Establish the inspection agency for each account
Track installed devices and their inspection histories

You can define inspections that should occur regularly by attaching the inspection authority to the installation. You can also define inspections for individual devices for the entire system. The Change Log in Data Entry tracks all additions or changes to the information in the Inspections tab.

To access this program, select Data Entry (program #559) from the main menu of SBN, and then choose the Inspections tab.

This document covers the following topics:

The Inspections Tab

Using Common Functions

Adding a Device

Changing Inspection Details

The Inspections Tab

The following graphic shows the Inspections tab with inspection information displayed.

Field Descriptions

The following table describes the fields in the upper pane of the Inspections tab.

Field	Description
Inspections Authority	Inspection authority code. When using the Change Agency button, this becomes a dropdown menu.
Inspections Authority Code Description	Name of the inspection agency that has jurisdiction for this installation. (This menu originates from program #1832.)
Difficulty Factor (%)	Percentage of standard inspection times to cover additional time required to access the devices, walkthrough, etc.; select zero to skip. In Inspection Tickets (report #2089), SBN uses the following formula to calculate the total time of an inspection: Total Time = [(manual time + visual time) * difficulty factor] + difficulty time. Use this field with the Difficulty Time field.
Difficulty Time (Min)	Number of minutes to add to standard inspection times to cover additional time required to access the devices, walkthrough, etc.; type zero to skip. In Inspection Tickets (report #2089), SBN uses the following formula to calculate the total time of an inspection: Total Time = [(manual time + visual time) * difficulty factor] + difficulty time. Use this field with the Difficulty Factor field.
Rewind	If this box displays a check mark, the system requires a manual rewind after testing.
Comment	Comment of up to 100 characters that displays in the Test field on the Fire Inspection Service Request that program #701 generates.

Column Descriptions

The following table describes the columns used in the lower pane of the Inspections tab.

Column	Description
Device Number	SBN-assigned line index number for each device. O SBN incrementally increases this number as you add new devices to the installation.
Zone	Zone to which the device is attached.
Item Code	Item number for the device.
Inspection Type	Inspection type to attach to the item entered.
Frequency	Test frequency to attach to the item entered for the inspection authority.
Manual/Automatic	Type of inspection: manual, or alternating between manual and visual, to attach to the item entered for the inspection authority.
Last Test	Last scheduled test date for this device.
Type	Last type of test performed.
Test Status	Status of the last test: l Pass l Fail
Next Test	Next scheduled test date, based on the initial last test date plus the frequency, regardless of actual last test date.

Using Common Functions

See the reference document Common Functions in SBN for more information.

Adding a Device

You may add a device to the Inspection tab for the selected account when you choose New.

Note: Inspection authority must be defined prior to adding devices.

SBN opens a window for entering device information.

Field Descriptions - New Device

The following table describes the fields in this window

Field	Description
Device Number	Number of the monitoring device, which requires inspection.
Zone	Zone number to which the device is attached. This is the zone on which SBN receives the test signals.
Inspection Device (No label)	Area to which the device is attached.
Inspection Device Code (No label)	Code to which the device is attached.
Item Code	Item number for the device. (This menu originates from program #1535.)
Description	Description for the item code selected.
Inspection Type	Inspection type for the item entered.
Description	Description of the inspection type.
Frequency	Test frequency that is attached to the item entered for this inspection authority.
Manual/Alternating Inspection Type	Test type (Manual or Alternating) that is attached to the item entered for this inspection authority. O Alternating indicates switching between manual and visual inspections.
Water Flow	If this box displays a check mark, water flow exists at this inspection site.
Location	Protected area field for the zone.
Water Flow Location	Physical location for the water flow Inspector Test Valve, if applicable.
Work Order Number	Work order number used to install this device.
Installation Date	Scheduled installation date for the work order entered.
Warranty Expiration Date	Warranty expiration date; based on the scheduled installation date plus the warranty period attached to the installation on the Contract Master.
Last Inspection Type	Choice of M (manual) or V (visual). This entry is required on a new entry if the last inspection date is entered.
Last Inspection Date	Date the inspection was scheduled to occur.
Last Inspection Actual Date	Actual date the last inspection occurred.
Last Inspection Status	Either PASS or FAIL based on information from the remove test function.
Next Inspection Date	Next inspection date. SBN updates this field when the last inspection date is changed and is based on the frequency.
Service Ticket Number	Service ticket number that was created for the next inspection.
Contact	Name of the customer to contact about this device. (This menu originates from the contacts listed in the Action Plans tab for this installation. You may also type in a contact name; SBN does not validate this field.)
Email	Email address of the customer to contact about this device. (This menu originates from the contacts listed in the Action Plans tab for this installation. You may also type in an email address; SBN does not validate this field.) Note: When you run inspection tickets in program #701, SBN automatically populates the Contact and Email fields of the generated service request with the names and email addresses of the contacts from the Inspections tab for all devices on the inspection ticket.

Use the following steps to add new device information:

1. In Inspections, choose Add new record.

â€° The Device Information window opens with some fields open.

Note: When option sv078 is on, SBN does not allow changes to the Inspections tab while a service request associated with an inspection device is open.

2. Select a zone, if applicable.

3. Select an Item Code.

â€° When you select an item code, SBN defaults information into the following fields:

Description
Inspection Type
Freq
M/A
W/F
Type
Date

4. Complete additional fields, if applicable.

â€° If you select a work order number from Work Order No, SBN defaults information into the following fields:

Inst Date
Warranty Exp Date

5. Choose Save [ENTER].

â€° SBN assigns a device number to the device and adds the device to the main Inspections tab.

Changing Inspection Details

The Inspections tab contains three different change functions:

Changing Inspection Agency Information
Changing Detector Information
Changing Last Inspection Date for Multiple Devices

Note: When option sv078 is on, SBN does not allow changes to the Inspections tab while a service request associated with an inspection device is open.

Changing Inspection Agency Information

With the Change Inspection Agency Info function you can change or add

Inspection authority
Difficulty factors
Requirement for a manual rewind after testing
Comments that display in the Fire Inspection service request

Note: When you select an inspection authority from Insp Auth, SBN enters information into Inspections Authority Code Description (unlabeled field to the right of Insp Auth).

Use the following steps to change Inspection Agency information:

1. In the Inspections tab, select the device for which you want to change the information about the inspection agency.

2. Double-click your selection or choose Get Record.

3. Choose Change Inspection Agency Info.

â€° Fields in the tab open for changes.

Note: For information on the fields, see Field Descriptions.

4. Complete the fields, as needed.

5. Choose Save Existing Record.

Changing Detector Information

With the Change Detector Information function you can change some details about devices for a selected inspection. When you choose Change Detector Information SBN opens a new window.

Use the following steps to change detector information:

1. In the Inspections tab, select the inspection for which you want to change device information.

2. Double-click your selection or choose Get Record.

3. Choose Change Detector Information.

â€° SBN displays the device information in a new window with selected fields open for changes.

4. Change information, as needed.

5. Choose Save Existing Record.

â€° SBN returns you to the main Inspections tab.

Changing Last Inspection Date for Multiple Devices

With the Change Inspection Date function you can change the last inspection date for multiple devices at an installation at one time.

Note: Option ba382 allows monitor status adjustment that triggers this code. This option is off by default. However, when the option is on and if the installation monitoring changes to an active status, the detector inspection dates attached to the installation update automatically to reflect the status change date.

Use the following steps to change the Last Inspection Date for multiple devices:

1. In Inspections, press and hold [Shift] and click each device for which you want to change the last inspection date

â€° SBN highlights the selected devices with blue background.

2. Choose Change Inspection Date.

â€° The Device Information window opens with the Last Inspection Date field open.

3. Select the new date.

4. Choose Save Existing Record.

â€° SBN asks if you are sure.

5. Choose Yes.

â€° SBN returns you to the main Inspections tab. All selected devices display the new date.

Note: Changes made to the last inspection date in the Inspections tab update to the Change Log tab as well.

Button Functions

The following table displays the buttons, describes the shortcut keys, actions, and functionality.

Button	Name	Shortcut Key	Action	Description
	Get Record	alt+F1	559/81	Get record.
	Change Inspection Agency Info	alt+F2	559/82	Change or add inspection authority, difficulty factors, requirement for a manual rewind after testing, and comments.
	Change Detector Information	F2	559/83	Change details about devices for a selected inspection.
	New record	F3	559/84	Add a device to the Inspection tab for the selected account.
	Copy current record	shift+F3	559/85	Copy current record.
	Delete Record	shift+F10	559/86	Delete record.
	Select Record to Undelete	ctrl+F10	559/87	Select record to undelete.
	Change Inspection Date	shift+F2	559/88	Change the last inspection date for multiple devices at an installation.
	Exit	Esc	559	Exit without saving.
	Save	Enter	559	Save existing record.