External Invoices

Program #: 1620

Module: Accounting

Overview

Use External Invoices (program #1620) to define ranges of external invoice numbers to use in the Invoice Manager (program #1557).

This document covers the following topics:

Navigating to External Invoices

The External Invoices Window

Viewing the Details of an External Invoice Range

Adding an External Invoice Range

Changing an External Invoice Range

Deleting an External Invoice Range

Navigating to External Invoices

Use the following steps to navigate to External Invoices:

1. From the main SBN toolbar, select Menu.

2. From the drop-down menu, select Go To.

3. In the Go To Program dialog box, type in "1620" and press Enter.

w External Invoices opens.

The External Invoices Window

This screen displays previously defined ranges of external invoice numbers.

Field/Column Descriptions

The following table describes the fields and columns used in the External Invoices window.

Field	Description
Dealer ID	ID of the dealer associated with the range of external invoice numbers. O An invoice batch may be associated with only one dealer.
Branch	ID of the branch associated with the external invoice.
One Time	Select this check box to define external invoice numbers for one-time fee invoices.
Cycle Fee	Select this check box to define external invoice numbers for cycle fee invoices.
Mask	Enter your company-defined mask of invoice numbers to use.
Invoice Number	Enter the next sequence number to issue. O As you generate invoice batches in the Calculate Invoices screen of the Invoice Manager (program #1557), SBN updates this number.
Work Order Type	You may associate an external invoice number with a work order type. (This menu originates from program #1796.) O Select the % wildcard to associate the external invoice number with all work order types.
GL Type	You may associate external invoice numbers with a billing account GL type. (This menu originates from program #1578.)
Start Date (Valid From)	Select the date SBN starts applying the selected external invoice number range. SBN compares these dates to invoice dates in Invoice Manager (program #1557).
End Date (Valid To)	Select the date SBN stops applying the selected external invoice number range. SBN compares these dates to invoice dates in Invoice Manager (program #1557).

Viewing the Details of an External Invoice Range

You can view the details of an external invoice range in the fields in the bottom pane.

Use the following steps to view the details of an invoice range:

1. Select the range for which you want to view details.

2. Double-click your selection or choose Get.

w The fields in the bottom pane display the details of the selected range.

Adding an External Invoice Range

Use the following steps to add new external invoice numbers:

1. Choose New.

w The fields in the bottom pane open for changes.

2. Complete the Mask and Invoice fields. Complete the reaming fields, as desired.

3. Choose Save.

w SBN adds the invoice numbers to the list of defined ranges.

Changing an External Invoice Range

Use the following steps to change the details of an invoice range:

1. Select the range you want to change.

2. Choose Change.

w The fields in the bottom pane open for changes.

3. Enter changes, as needed.

4. Choose Save.

Deleting an External Invoice Range

Use the following steps to delete an invoice range:

1. Select the external invoice range you want to delete.

2. Choose Delete.

w A Confirmation dialog box appears: "Delete XXX. Are you sure?"

3. Choose Yes.

w SBN deletes the selected range.

Button Functions

The following table displays the buttons, describes the shortcut keys, actions, and functionality.

Button	Name	Shortcut Key	Action	Description
	Get Record	alt+f1	1620/ 1	View details of selected record.
	Change Record	f2	1620/ 2	Change details of selected record.
	New Record	f3	1620/ 3	Create a new record.
	Delete Record	shift+f10	1620/ 4	Delete selected record.
	Print selected records	ctrl+f8	1620/ 6	Print selected records.
	Previous Record	f4		Go to previous record.
	Next Record	f5		Go to next record.
	Exit without saving	esc		Exit without saving changes to selected record.
	Save Existing Record	enter		Save changes to selected record.