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AP Check Batch Manager

Program #: 1857

Module: Accounting

Overview

Use AP Check Batch Manager (program #1857) to view all check batches created in AP Open Vouchers (program #1837). From this window you can also print, create, import, and export checks.

The AP Check Batch Manager

The following graphic shows the AP Check Batch Manager with information displayed.

Field/Column Descriptions

The following table describes the fields and columns used in the AP Check Batch Manager.

Field/Column	Description
Batch # (Begin and End)	SBN-created batch number range to include in the search for records.
Date (Begin and End)	Date range of batches to include in the search for records.
Batch Number	SBN-defined batch number assigned when checks were created.
Bank	Bank ID for the bank the checks in the batch are drawn.
System Date	Date the check batch was created.
Check Date	Date to print on the checks in this batch.
Amount	Total combined amount for all checks in the batch.
Count	Number of checks in the batch.
User	ID of the user who created the batch.
Description	Text description, if any, of the check batch.
Batch Total	Total combined amount for all checks in the batch.
Vendor Range	Displays a % sign unless the batch was created for a specific vendor.
Pay Type	Displays a % sign unless the batch was created for a specific payment type.
Minimum Check #	Starting check number for the batch.
Apply Credits	If this box displays a check mark, credits have been applied to some vendors in the batch.
Fiscal Date	Fiscal date in effect when check batch was run.
Grp	Maximum check number
Created By	ID of the user who created the check batch.

Searching for Check Batches

When the AP Check Batch Manager opens, it displays all open check batches. To find a specific check batch, you can search by

Batch number
Batch creation date

Use the following steps to search for check batches:

1. In AP Check Batch Manager, type a batch number range and/or select a date range.

2. Choose Search.

w Search results appear in the middle pane of the window.

Using Common Functions

See the reference document Common Functions in SBN for more information.

Printing Checks

From the AP Check Batch Manager you can access AP Print Checks (report #2011) by choosing Print Checks.

Creating Checks

Use Create Chks to specify check parameters and create a batch of checks.

Use the following steps to create checks:

1. Choose Create Chks.

w The Create Checks dialog box opens.

2. Enter the following information:

l In Description type a description for the batch.

l In Check Date select the date to appear on the checks.

l In Vendor Range select a specific vendor for whom you want to create checks, if needed.

l In Due Date select the maximum voucher due date to include in this batch of checks.

l In Pay Type select the Pay Type for this batch of checks, if needed.

l In Bank select the Bank ID from which the checks are drawn.

l In Start Check No. type the first check number to use.

l In Apply Credits enter a check mark in this box to apply credits to the open balances before you calculate the check amount.

3. Choose Save.

w The Create Checks window appears and shows the process as it runs.

4. Choose Close.

5. Choose Search again to display the new batch.

w The new check batch appears in the list.

Importing Checks

You can use the Import Checks function to import bank statement reconciliation information.

Use the following steps to import check information:

1. In AP Check Batch Manager, choose Import Batch.

w The AP Bank Imports window appears.

2. From the drop-down menu, select the desired Company.

3. Choose Select Import.

w The Input File field opens.

3. In Input File type the full file path, or choose to locate the file on your computer.

Note: The name of the output file may contain spaces; for example, c:/January Results/batch 23.txt.

4. Choose Run Import.

w SBN asks you to wait for BCP to finish.

5. Choose OK.

w SBN completes the import and displays the status of the import.

Exporting Check Batches

You can export check batches to use in another program or to print checks outside SBN.

Use the following steps to export a check batch:

1. In AP Check Batch Manager, choose Export.

w The AP Bank Export window appears and displays a list of available exports.

2. Select the export you want to use.

3. Choose Run Export.

w The Export details window appears.

4. Complete the following fields:

l In Description - type a description of the export.

l In Batch No - select the batch number to export.

l In Include Details - enter a check mark to export batch details.

l In Filename - type the destination of the export on your computer.

5. Choose Run Export.

w SBN displays the export process.

Button Functions

The following table displays the buttons, describes the shortcut keys, actions, and functionality.

Button	Name	Shortcut Key	Action	Description
	Search	shift+f5	1857/ 3	Search for check batches.
	Get Record	alt+f1	1857/ 1	View details of selected record.
	Print selected records	ctrl+f8	1857/ 6	Print selected records.
	Clear Search Screen	shift+f4		Clear search screen.
	Print Checks	f7	1857/ 5	Access AP Print Checks (report #2011).
	Create Chks	shift+f6		Specify check parameters and create a batch of checks.
	Import batch	shift+f7	1857/ 8	Import check information.
	Export	shift+f8	1857/ 7	Export check batches.
	Previous Record	f4		Go to previous record.
	Next Record	f5		Go to next record.