Innovative247 Service Request Manager

Dashboard

Closed Batches

Program #: 1507

Module: Accounting

Overview

Closed Batches (program #1507) combines with Write-off Batches (program #1579) and Open Batches (program #1577) to provide a complete system for posting and viewing batches of payments.

Use Closed Batches (program #1507) to view all closed payment batches for the Accounts Payable module. When the program opens, it displays all closed batches; use the search parameters to narrow the list.

The Closed Batches window contains three panes:

The upper pane - in which you select search parameters
The middle pane - displays search results
The lower pane - displays details of a selected closed batch

To access this program, select Closed Batches (program #1507) from the main menu of SBN.

The Closed Batches Window

The following graphic shows the Closed Batches window with information displayed. SBN sorts the batches first by System Date, then by Batch Number.

Field Descriptions - Search Parameters

The following table describes the search parameters in the upper pane of this window.

Field	Description
Batch No - From	You may enter a range of batches to limit the display to batches within that range. Type the beginning batch number of the range.
Batch No - To (No label)	You may enter a range of batches to limit the display to batches within that range. Type the ending batch number of the range.
External Batch # - From	You may enter a range of external batches to limit the display to batches within that range. Type the beginning external batch number of the range.
External Batch # - To (No label)	You may enter a range of external batches to limit the display to batches within that range. Type the ending external batch number of the range.
System Date - From	You may enter a range of system dates to limit the display within that range.
System Date - To (No label)	You may enter an end date to limit the display.
Transaction Date - From	You may enter a range of dates to limit the display to batches closed during that range. Select the beginning date of the range.
Transaction Date - To (No label)	You may enter a range of dates to limit the display to batches closed during that range. Select the ending date of the range.
Transaction Code	You may select or enter a transaction code to limit the display to batches of that transaction type. (This menu originates from program #1586.)

Column Descriptions - Search Results

The following table describes the columns used to display search results in the middle pane of this window.

Column	Description
Batch Number	SBN-assigned batch number.
System Date	System date when the batch was created.
Transaction Date	Transaction date entered for the batch.
Transaction Code	Code that identifies the type of payment transactions contained in the batch.
Batch Total	Actual total dollar amount for the batch.
Expected Total	Expected total dollar amount for the batch.
Description	User-entered text description for the batch.
File Name	File name for the payment batch, if exported.
Dealer ID	ID of the dealer associated with the payment batch. Note: If your user profile contains a dealer ID, you only see those payment batches associated with that dealer ID.
External Batch Number	SBN-assigned external batch number.
Close User ID	User that closed the payment batch.
Fiscal Close Date	Fiscal close date of the payment batch.

Field Descriptions - Details

The following table describes the fields used to display details in the lower pane of this window.

Field/Column	Description
Batch No	SBN-assigned batch number.
External Batch #	SBN-assigned external batch number.
Create User	ID of the user who created the batch.
Posted By	ID of the user who posted the batch.
System Date	System date when the batch was created.
Description	Text description of the batch.
Expected Total	Expected total dollar amount for the batch.
Transaction Date	Transaction date entered for the batch.
Batch Total	Actual total dollar amount for the batch.
Transaction Code	Code that identifies the type of payment transactions contained in the batch.
Filename	Filename for the payment batch, if exported.
Dealer ID	ID of the dealer associated with the payment batch. O If your user profile contains a dealer ID, you only see those payment batches associated with that dealer ID.
Account	General ledger account number for this batch.
Department	Department associated with an account.
Expected Total	Total amount expected from all sub batches together.

Searching for Closed Batches

You may search for closed batches by typing a range of batch numbers and/or selecting a range of dates.

Use the following steps to search for closed batches:

1. In Closed Batches, select your search parameters.

2. Choose Search.

â€° The Closed Batches List displays those batches that match your search parameters.

Using Common Functions

See the reference document Common Functions in SBN for more information.

Accessing the Payment Register Report

From the Closed Batches window you can access the payment register report by choosing Reprint Report Locally. For more information on this report, see Payment Register Report.

Button Functions

The following table displays the buttons, describes the shortcut keys, actions, and functionality.

Button	Name	Shortcut Key	Action	Description
	Search	shift+f5	1507/ 3	Search for closed batches.
	Get Record	alt+f1	1507/ 1	View details of selected record.
	Print selected records	f6	1507/ 6	Print selected records.
	Previous Record	f4		Go to previous record.
	Next Record	f5		Go to next record.
	Reprint Report Locally	shift+f6	1507/ 9	Access payment register report.
	Export	SHIFT+F8	1507/10	Export details of selected closed batches.
	Exit without saving	ESC		Exit without saving changes.
	Save New Record	ENTER		Save existing changes to record.